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Privacy Policy 2018-10-29T15:59:35+01:00

Introduction

This is the privacy policy of studyassociation Aktief Slip, located at Droevendaalsesteeg 2, room 112, Wageningen, signed into the Chamber of Commerce with the number 4012376. 

The association highly values the protection of your personal data. This privacy policy aims to provide clear information on the way your data is being processed. We will take any necessary steps to maintain and secure your privacy and for that reason, we handle your personal data with utmost care. The association will adhere to all relevant legislature concerning data management and protection, including the General Data Protection Regulation (Algemene Verorderning Gegevensbescherming) at all times. The president of Aktief Slip is responsible for keeping this privacy policy up to date and the secretary is responsible for keeping the members’ database up to date.

Responsible Party

As Aktief Slip, we are responsible for processing your personal data. In case you have any questions or remarks about the privacy policy or any other business and wish to contact us, we heartedly invite you to send an e-mail to us or use the contact form on this website.

Data we process 

Aktief Slip only processes your data if you make use of our services and/or if you voluntarily share this data with us.

If you sign up to be a member of Aktief Slip, the following data will be stored:

  • Membership type
  • WUR account name
  • first name
  • middle name(s)
  • last name
  • date of birth
  • registration number
  • e-mail address
  • study
  • gender
  • IBAN number
  • contribution preference
  • start date membership
  • termination date membership
  • active committee

 

This data will be stored in the Member Database provided and secured by the WUR. Only board members have access to this database. The secretary will manage the administration by adding new members, removing former members and adjusting data during membership. When data from new members is acquired via a physical application form, this form will be stored in the secure cabinet in the board office.

All board members are obliged to sign a non-disclosure agreement, preventing them from sharing this data with third parties.

What we use this data for

The members’ personal data will be used to:

  • provide our members with a discount on their study materials in the WURstore.
    (WUR account name, registration number and name)
  • send the weekly newsletter and wish our members a happy birthday.
    (date of birth and e-mail address)
  • collect membership contribution.
    (contribution preference, IBAN number and email address)
  • send messages to specific target groups.
    (membership type, e-mail address, study, gender, start date membership, termination date membership and active committees)
  • To check whether the member is of legal drinking age when attending activities that include alcoholic consumption.
    (date of birth)

Data collection periods

Personal data of members will be kept for as long as they are a member and for a 2 year period afterwards. Financial administration will be kept for 7 years.

Third-party sharing 

Aktief Slip exclusively shares data to third parties (processors) when this is required to continue providing our service to you or when legally obligated to.

 

Currently, these processors are:

  • WUR facility desk. They receive names, WUR account name and registration number in order to provide a discount to members buying school supplies in the WURstore.
    • A processor agreement has been signed to ensure fair and minimal data usage, maximizing both security and privacy.
  • Rocket Science Group LLC. Aktief Slip uses their online platform MailChimp. They receive email addresses allowing Aktief Slip to send the weekly newsletter and birthday mail.
    • MailChimp has a policy approved by TRUSTe guaranteeing the privacy of our members and the security of their personal data.

 

All processors have agreed to:

  • Never use personal data for personal purposes, but only to confirm to the instructions of Aktief Slip and to keep providing their service.
    • Personal data may be used to meet legal requirements like court orders.
  • Make sure appropriate technical and organizational measures are being taken to protect the data from loss or unlawful processing.

 

Data breach protocol

Aktief Slip has an extensive script in case personal data is being processed or available for processing by unauthorized third parties.

 In case of a data breach, the president will be responsible for handling the steps as described in the script, unless the nature of the breach demands otherwise.

Changing the privacy policy 

Aktief Slip will regularly renew this privacy policy to keep it up to date. The website will always contain the most recent version and the association recommends you to refer to this on a regular basis. In case of important changes, the association will notify its members via email or the website.

Viewing, changing or removing personal data 

You have and maintain the right to view, change or remove whatever personal data we may have collected or stored. Should you desire this, contact us via aktief.slip@wur.nl and we will respond as soon as possible. To make sure the request for processing the data is actually made by you, we ask you to send along a copy of your passport or other identification. We advise you to cross out your social service number (BSN) in this attachment.  

 

Should you have any questions or remarks, you can contact us via the contact form on this website or at:

 

Droevendaalsesteeg 2, room 112

6708 PB Wageningen

The Netherlands